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COVID-19: Summer Camp Frequently Asked Questions

Updated: April 27, 2020

Re: Lost Pines Summer Camp, Day Camps, TechLab, NYLT, Webelos Extreme, and Cub Family CampCation

The health and safety of our members and staff is of the utmost importance to Capitol Area Council, Boy Scouts of America. We continue to monitor the COVID-19 situation and the recommendations of not only the Centers for Disease Control (CDC) but also Texas Department of Health and Human Services (DSHS) and how those recommendations impact summer programs. As the current situation is fluid and constantly changing, please understand that final answers may not be available at this time. We will continue to update this document as changes occur.

April 27 – Governor Abbott today announced he is allowing the state’s Covid-19 Stay at Home order to expire on April 30, and outlined his plan for increasing the number of the businesses opening for in-person commerce. In his press conference, he referenced summer camps and said that state medical officials were still working on safe ways for children to attend camp. Our council’s Enterprise Risk Management Committee and summer camp staff continue to monitor state and federal health officials’ recommendations. We have committed to providing an update on our 2020 summer camp plans on or before May 8. Thank you for your patience as we continue to consider the safest ways to provide the best program possible to your Scouts this summer.

Program Schedules

Q. When will we announce any summer program changes?
A. The COVID-19 situation changes daily. We are monitoring federal, state, and local health agencies. Our council’s Risk Management Committee and Health Advisor are providing additional guidance. We are planning for all our summer programs to happen as scheduled and encourage you to do the same. We recognize our Scouts have been inside too long and are looking forward to outstanding Summer Programs starting in June.

Q. If “stay home – stay safe” orders continue into May or June how will that affect June programs?
A. June camp sessions will be evaluated on several factors, including staff availability and time needed for necessary training and camp set-up:

  • Lost Pines Summer Camp/TechLab/Cub Family CampCation – If we postpone or cancel early sessions of summer camp, we will contact units/parents and give them the opportunity to register for later sessions. If a unit/family is unable to attend one of the later weeks, our council will issue a full refund for the fee paid.
  • Day Camp/WEAC/NYLT – If we cannot hold these events in June, we will look for alternate dates in the summer to hold these events. If a Scout is not able to attend the rescheduled dates, our council will issue a full refund for the fee paid.

Health and Safety

Q. Will Part C of the BSA Annual Medical and Health Record be required this summer? What if I am unable to obtain a current physician signature?
A. We understand your concerns with obtaining current physician signatures on Part C as many doctor’s offices are not scheduling wellness checks, and many families are concerned with visiting a doctor’s office right now. The Boy Scouts of America’s National Health and Safety Board is reviewing the Part C requirement. As soon as we receive guidance from the national organization, we will share it with you.

Q. What are you doing to prevent someone from bringing COVID-19 into camp?
A. First, units and families must monitor their personal situation and not let anyone displaying Symptoms of COVID-19 or who has been around anyone with COVID-19 symptoms attend camp. Per BSA policy, all camp attendees receive an individual medical screening, including communicable disease screening, upon arrival at camp. These screenings apply to camp staff, participants, and adult leaders. Individuals who do not pass this screening will be sent home.

Q. What are your plans to clean and sanitize camps?
A. A Scout is CLEAN! Keeping camp areas clean is everyone’s responsibility. We are reviewing and updating our camp cleaning policies, with an emphasis on high traffic areas and shared equipment.

Q. Who is guiding your camp health and safety plans?
A. Like all local Scout councils, Capitol Area Council has an Enterprise Risk Management Committee made up of volunteers in the medical, legal, safety, and insurance fields. Our council Health Advisor, Dr. Tom Smith, is a member of this group. This committee routinely reviews all elements of health and safety as they pertain not only to camp, but to all our programs and operations. They are working diligently to provide our council with additional guidance specific to the summer program operations and the current COVID-19 situation.

Payment Information

Q. Will the Lost Pines initial payment deadline be postponed?
A. The first payment deadline of March 30 was extended to May 1. As we get closer to this new date, we will decide whether to extend that deadline.

Q. Our unit is unable to meet and collect payments from families, what can we do?
A. We understand the challenges faced by units not meeting in person. Some units are having parents mail payments to their unit Treasurer. Others have set up Square, Venmo, or PayPal accounts tied to their unit’s checking account and allowed parents to submit payment that way.

Q. Are you open for us to mail or drop-off a payment?
A. The Frank Fickett Service Center and Scout Shop are closed until further notice, but staff are checking the mail each week. Please note that there will be a delay in processing mailed checks. We encourage units to utilize credit card and e-check payment methods through our online registration system.

Q. Is there assistance available for families experiencing financial hardship as a result of COVID-19?
A. Yes. We will accept applications for Campership assistance for all our summer events up until 30 days before the event start date. You may find the Campership assistance request form online at this link on our website.

Q. What is the refund policy if the event gets cancelled?
A. If any of our summer programs are cancelled as a result of COVID-19, any payments made will be subject to full refund automatically.

Q. If the event isn’t cancelled but I no longer feel safe sending my child, will I get a refund?
A. You will need to submit a refund request online at this page on our website. The Camp Administrator will review each request on a case-by-case basis taking all factors, including CDC guidelines, into consideration.