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Rechartering

Rechartering Your Unit

If you are reading this, you probably have just been asked to recharter your unit and are full of questions. You also may be a little anxious, wondering “what in the world have I gotten myself into?” because everyone else was so relieved when you agreed to do it.

RELAX. Unit recharter has earned a reputation as being difficult… but it doesn’t have to be.

If there are hard parts, those parts are that some rules must be followed for each member and that you have to finish on time. Need step by step instructions? Read this.

If I have a question or need help completing recharter for my unit, who can I ask?

Your Unit Commissioner or District Commissioner can help. You can find contact information for your District Commissioner on our Districts information page.

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2020 Recharter Plan

Did you miss the latest recharter update? All of our emails and videos may be found below:

July 2020 email 

August 2020 email

August 12 video update:

Find all recharter update videos in this playlist on our council’s YouTube account.


Don’t Forget Youth Protection Training

You can’t recharter an adult member of your Scout unit unless they are current in Youth Protection Training. The training is done online at my.scouting.org (not familiar with My.Scouting.org? Visit this page to learn more) and must be renewed every two years. To complete Youth Protection Training, simply:

1. Go to My.Scouting.org (note the “dot” between “my” and “scouting”) and create an account.
2. From My.Scouting.org, click on the Youth Protection Training logo on the right corner of the screen (or select “My Dashboard” from the “Home” navigation in the upper left corner).
3. You should see options to take Youth Protection training. If not, select “YPT” from the menu at the top of the screen.
4. Upon completion, print a certificate of completion and keep with your records.
5. A copy of your certificate of completion is required any time you submit a new membership application.

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Answers to Common Questions

What is a unit?

That’s the pack, troop, crew, or ship to which you belong. You’re a part of a district, and each district is a part of our council. A unit always has a Unit Leader who is responsible for seeing that a program is delivered to the youth members. The Unit Leader has a title like Advisor, Cubmaster, Scoutmaster, or Skipper. A unit has at least three adults who serve as the Unit Committee that supports the Unit Leader.

What is a “charter”?

The Boy Scouts of America (BSA) issues a charter through a local council to a Chartered Organization (the church or other organization that owns your unit). The charter is a formal agreement allowing that organization to use the Scouting program to serve youth in its community. BSA requires that the charter be renewed annually to continue using the program. We call that annual renewal “recharter”.

Who is the executive officer of my unit?

The name of your Executive Officer should be listed on the upper-left hand corner of the first page of your charter renewal. The Executive Officer is the head of the community-based organization and is sometimes referred to as the Institutional Head. Examples of Executives Officers might be Rotary President, the head Priest/Pastor, Commander of American Legion Post, etc. The Executive Officer is also in charge of selecting the Chartered Organization Representative (COR). The COR acts as a liaison between the charter organization and the Scout Unit. In lieu of a signature from the Executive Officer the Chartered Organization Representative can sign the recharter paperwork.

What is “recharter”?

What happens during recharter? Basically, you’re telling BSA:

  • Who is “in” for next year? (existing youth and adults, plus new members)
  • Who is “out” for next year? (existing members who are dropping out of the program)

In addition to renewing the unit charter, recharter time is when all youth and adult members (leaders) renew their membership in BSA. Member renewals are most of the work. If your unit collects all or part of its member dues or fees on an annual basis, that collection often takes place at recharter, too. Your unit should also complete the application for the Journey To Excellence Award.

To accomplish this, the annual charter renewal process is essentially four steps:

  1. Gather necessary information on youth and adult members
  2. Gather membership applications (youth and adults) and verification of Youth Protection Training (adults only)
  3. Enter the information through the BSA’s Internet Charter Renewal website
  4. Print your charter renewal documents from Internet Charter Renewal, review those documents with your Unit Commissioner, and then submit the “Unit Charter Renewal Report Package” to our council office

For a step-by-step walkthrough of how to complete the recharter process, CLICK HERE.

When do I need to have my charter renewal finished?

The deadline to have recharter paperwork submitted to our council office is November 30, 2020. This provides ample time for our Registrar to review the submission and ensure it is ready to process on January 1. A quick and efficient completion depends on your unit’s ability to gather information and fees quickly, gather signatures, and turn everything in.

Are digital signatures acceptable?

Yes! Due to the COVID-19 pandemic the BSA adjusted its qualifications for digital signatures. The following forms of digital signatures are acceptable during the 2020 recharter season:

  • Faxed, email, or scanned copies of applications are acceptable. An email indicating approval of an application is sufficient when an actual signature or written approval is not available.
  • Criminal Background Check authorizations should be original signatures but they may be transmitted via fax, email, or scan.
  • Charter agreements may be signed via email approval by the Institutional Head (IH) and the Chartering Organization Representative (CR) with the IH meeting held at a future date and the council representative signature secured at a future date.
  • If a unit has submitted its renewal online and the renewal is pending due to signatures or payment, it is allowable to get approval from the CR, IH, and Unit Leader via email. If the unit has sufficient funds in their custodial account at the council, the authorized signer on the unit account may give approval via email to withdraw the necessary funds for the recharter.
  • Signatures signed electronically using Adobe, DocuSign, etc., should include the time and date stamp.

What if I don’t get the charter renewal in by November 30?

Units with late charters suffer a number of problems. First, their unit is no longer covered by BSA insurance. This means that your leaders could be liable in the event of an accident. Second, youth advancements cannot be recorded through the national office of the Boy Scouts of America. Third, magazine subscriptions of Boys’ Life and Scouting will lapse (and it takes a full two months for these periodicals to resume their circulation to your home).

If I have a question or need help completing recharter for my unit, who can I ask?

Your Unit Commissioner or District Commissioner can help. You can find contact information for your District Commissioner on our Districts information page.